Promotional & Advertising Opportunities

 plenary satellite symposium ( non-cme)

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• Opportunity to organise an Official Industry Symposium in a Plenary Hall, up to 90 minutes
(Programme subject to the approval by the Meeting Scientific Committee)
• Includes: hall rental, standard audio/visual equipment, display table
Time Slots: allocated on a first come, first served basis.
• Permission to use the phrase: “Official Industry Symposium of ESPID 2018”
• Symposium Programme will be included in the Industry Support and Exhibition section of the Programme (subject to receipt by publishing deadline)
​​• Industry Symposium will be indicated in the programme as: Industry Supported Symposium
- (not included in the main event CME/CPD credit offering, please refer to the Industry Support and Exhibition Section for more information).
• Support will be acknowledged in the Industry Support and Exhibition section of the programme, on the event website, mobile application and on signage during the event.​

The supporting company in addition to the support fee must cover all speakers’ expenses including registration, accommodation and travel expenses. This also applies in case the Sponsored Symposium speakers have already been invited by the event organisers.


PARALLEL SATELLITE SYMPOSIUM ( NON-CME)

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• Opportunity to organise an Official Industry Symposium in a Parallel Hall, up to 90 minutes
(Programme subject to the approval by the Meeting Scientific Committee)
• Includes: hall rental, standard audio/visual equipment, display table
• Time Slots: allocated on a first come, first served basis.
• Permission to use the phrase: “Official Industry Symposium of ESPID 2018”
• Symposium Programme will be included in the Industry Support and Exhibition section of the Programme (subject to receipt by publishing deadline)
​​• Industry Symposium will be indicated in the programme as: Industry Supported Symposium
- (not included in the main event CME/CPD credit offering, please refer to the Industry Support and Exhibition Section for more information).
• Support will be acknowledged in the Industry Support and Exhibition section of the programme, on the event website, mobile application and on signage during the event.​

The supporting company in addition to the support fee must cover all speakers’ expenses including registration, accommodation and travel expenses. This also applies in case the Sponsored Symposium speakers have already been invited by the event organisers.



Rules for booking Plenary symposia on Tuesday:

  • Maximum booking of 2 symposia on Tuesday – per company
  • Symposia Bookings will be analysed by ESPID Board in order to avoid clashes and to have a balanced programme.
  • No new symposia slots/timing will be added until all the ones available have been already taken.
  • Costs will vary between Plenary (Monday, Tuesday or Friday) and Parallel.
  • ​Slot will be allocated as first come – first served basis.

  • All Bookings will be confirmed after review of the ESPID Board.​


​​For the above Symposium options, the following applies:
• Satellite Symposia are offered to industry as non-CME commercial/promotional sessions and are allocated on a “first-come, first-served” basis. 
• Supporting companies are free to choose topics, invite speakers, and control content. However, topic and programme are subject to approval by the scientific committee.
• Under current regulations, ESPID strongly discourages industry-employed speakers in the supported symposia. Exceptions are occasionally made where a clear and well-argued case is made that a particular speaker would be the best person for a particular topic within the structure and content of the symposium proposed.
• In case the scientific committee does not approve the Satellite Symposia programme, each party will be entitled to cancel the Satellite Symposium booking without paying any penalty for the cancellation or for any damages caused by the cancellation to the other party. Accordingly upon such cancellation, neither of the parties will have any claims, demands or suits towards the other.
• The company, in addition to the support fee, must cover all speaker expenses, including registration fees, accommodation and travel expenses. This also applies in the case where the  sponsored symposium speakers have already been invited by the event organisers.
• Satellite Symposium will be indicated in the programme as: Industry Supported Session- (not included in the main event CME/CPD credit offering – please refer to the Industry Support and Exhibition section for more information).”


lanyards

Opportunity to place company logo on the lanyards. The Organizing Committee will select the type and design of the lanyards. The support entitlements are as follows:
  • Supporter’s logo to be printed on the lanyards
  • Support will be recognized in the Industry Support and Exhibition section of the programme, on the event website,  mobile application and with signage during the event


CHARGING STATION

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Branded Charging Kiosk for multiple devices, including smartphones and tablets.        It's a great way to leave a lasting impression on the meeting delegates.

  • Opportunity to brand the Charging Kiosk with your company name and logo
  • Support will be recognized in the Industry Support and Exhibition section of the programme, on the event website,  mobile application and with signage during the event.



TWITTER WALL

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​The Social Media Wall is an exciting and modern item which encourages delegates to post messages related to ESPID 2018.  This item provides your company great exposure!

The on-site social media specialist will moderate the interactions to ensure that only appropriate and Meeting related interactions are shared on the main screen.

  • A large screen will appear in a main area of the convention center  showing all social media interactions that include the Meeting hashtag #ESPID2018.
  • Your company logo will be placed on the social media wall​ with ˝Supported by... ˝ and a company logo only.
  • Support will be recognized in the Industry Support and Exhibition section of the programme, on the event website,  mobile application and with signage during the event



WORLD MAP

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The World Map is a unique touchscreen map of a 2D atlas providing viewers with extra info/data on conference participants from around the globe. The map is an interactive experience for participants to connect based on their geographical origins. The touchscreen display can be placed in a central location at the conference venue and serves as an information and communications tool, ideal for enhancing participant networking.
  • Support will be recognized on a separate printed sign/rollup located beside the World Map screen, with ˝Supported by... ˝ and a company logo only.
  • Support will be recognized in the Industry Support and Exhibition section of the programme, on the event website,  mobile application and with signage during the event


wifi landing page

​Wireless Network Provision: Delegates wishing to access the internet via their own laptop/ smartphone may do so by using the Meeting Wi-Fi. Supporter of this piece of technology will receive strong visibility during the meeting.
  • An initial branded splash screen will bear the supporter logo and company name. 
  • Support will be recognized in the Industry Support and Exhibition section of the programme, on the event website,  mobile application and with signage during the event.


hospitality suites/ meeting rooms

​Rent a room at the Meeting venue and use it to host and entertain your guests throughout the Meeting. Supporters will have the option to order catering at an additional cost.
  • Opportunity to brand the hospitality suite
  • Support will be recognized in the Industry Support and Exhibition section of the programme, on the event website,  mobile application and with signage during the event. following all compliance regulations.​​​​​​​​​

welcome networking RECEPTION

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​Supporter will have the opportunity to promote itself through a networking reception on the first evening to which all registered attendees are invited. Hospitality and any activities provided will be in compliance with all relevant industry codes.
  • Supporter’s logo on sign at the entrance to the Welcome Reception
  • Opportunity to provide items bearing company logo for use at the event
  • Support will be recognized in the Industry Support and Exhibition section of the programme, on the event website,  mobile application and with signage during the event. following all compliance regulations.​​​​​​​​​

coffee break

​Coffee will be served during breaks in the exhibition area and will be provided  in compliance with all relevant industry codes.  
  • Opportunity to have a display of company’s logo at the catering points located within the exhibit area 
  • Opportunity to provide items bearing company logo for use during the supported break
  • Support will be recognized in the Industry Support and Exhibition section of the programme, on the event website,  mobile application and with signage during the event. 

​ *All pictures are illustrations only.​​​​


ADVERTISING OPPORTUNITIES

promotional MatERIAL

Promo material.png​Inclusion of promotional material, such as a bookmark or one page flyer, in the brochure racks. Material should be provided by Supporter and approved by the Secretariat.

  • Support will be recognized in the Industry Support and Exhibition section of the programme, on the event website,  mobile application and with signage during the event. 


​​​Advertisements can be available in the following Meeting publications:

Advert - congress app


Full inside page color advertisement in a designated of the Congress App.

Congress App - Advert

​IN​SIDE ADVERT
(Designated section​ of the congress App)


promotional mailshot ( exclusive or combined mailshot)

Gain additional exposure for your Symposium,  by sending out a Mailshot to the pre-registered delegates who have agreed to disclose their details. Mailshot to be sent at a date and time coordinated with the Meeting Organiser.
  • Mailshot to be designed and provided by the supporter by agreed deadline and  following given guidelines.
  • Support will be recognized in the Industry Support and Exhibition section of the programme, on the event website,  mobile application and with signage during the event following all compliance regulations.​

*All pictures are illustrations only.​​​​